Australian High Commission
Kingdom of Tonga

Opportunities

 

                                      Head of Mission (HOM) Executive Assistant and Research Officer

 

 The Australian High Commission in Nuku'alofa invites applications for HOM Executive Assistant and Research Officer.

About the role:

Under general direction, the position of Executive Assistant to the Head of Mission (HOM) and Research Officer provides high level executive, administrative and organisation support to the HOM. The position also provides research analysis on political, social and economic matters in Tonga and assistance with visits and events.  

To discuss any aspects of the role, you can contact [email protected]

Terms of employment:

The terms of employment will be in accordance with the Nuku’alofa – Locally Engaged Staff Terms and Conditions of Employment.  Employment will be offered on a permanent (on-going) contract basis at the LE3 broadband level with an annual salary range between TOP24,381 and TOP28,526 depending on experience.  Continued employment is subject to a successful completion of a six-month probation period.

The Australian High Commission in Nuku’alofa offers a package that includes recreation and personal carer’s days, medical benefits, and superannuation contributions.

The Australian High Commission in Nuku’alofa will not be responsible for any costs incurred if applying for a Tongan visa, relocation costs, nor the return of the officer and family to their country of origin at the end of the contract.

How to apply:

A full copy of the Duty Statement and Requirements may be downloaded from our website www.tonga.embassy.gov.au; from our Facebook page, through email by contacting the Australian High Commission via email – [email protected] or collected from the Australian High Commission reception.

Closing date for receipt of applications is 4.00 pm on Tuesday 19 March 2024. Applications should include

  • A covering letter (maximum one page);
  • A curriculum vitae (maximum three pages) which includes details of two referees, one of whom should be a current or recent manager; and
  • A written response addressing the qualifications and experience criteria (maximum 400 words)

Please submit your application either by email to [email protected] or in a hard copy addressed to HR Personnel – Job Vacancy and dropped off at the Australian High Commission in Nuku’alofa.

 Late or incomplete applications will not be taken into consideration.  We thank all applicants for their interest, however, only those selected for an interview will be contacted.

AGENCY

Department of Foreign Affairs and Trade

POSITION NUMBER

20327

POSITION TITLE

Executive Assistant to the Head of Mission and Research Officer

CLASSIFICATION

LE3

SECTION

Corporate

REPORTS TO (TITLE)

High Commissioner

 

About The Department of Foreign Affairs and Trade (Amend for each agency)

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally.  This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas.  The department provides foreign, trade and development policy advice to the Australian Government.  DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

About the position

Under general direction, the position of Executive Assistant to the Head of Mission (HOM) and Research Officer provides high level executive, administrative and organisation support to the HOM. The position also provides research analysis on political, social and economic matters in Tonga and assistance with visits and events.   

Key responsibilities of the position include but are not limited to:

  • Provide executive support to the High Commissioner including coordinating meetings, making appointments, managing schedules and organising travel arrangements
  • Assist HOM with acquittals and reimbursements of representational allowances and Australian Government Credit Card transactions, ensuring adherence with relevant legislation
  • Develop and maintain up-to-date contact lists and biographical information covering Government of Tonga, foreign missions, NGOs and other stakeholders
  • Coordinate and action post’s protocol courtesies including Third Person Notes and diplomatic and customs clearances (Australian officials and military craft)
  • Undertake research and analysis on key issues covering Tongan political, economic, social and cultural practices and other aspects of the work of the High Commission.
  • Monitor, translate and analyse media reports and key publications (local and international), identify emerging issues and prepare timely advice and briefings on key issues of relevance to the High Commission
  • Assist with preparing a range of correspondence including minutes, cables, letters and other correspondence as directed
  • Coordinate logistics, assist with draft programs and contribute to program development for ministerial and official visits, including making appointments with high level officials and providing protocol advice and cultural context to meetings and events
  • Liaise with the Government of Tonga, corporate and business contacts to expand the High Commission’s network
  • Assist with coordination of official functions and public diplomacy activities, including event management

Required Qualifications/Experience/Knowledge/Skills

Qualifications/Experience

  • High-level written and oral English and Tongan communication skills
  • Proven experience providing high-level support to senior management in a similar organisation, is highly desirable
  • Demonstrated ability to build networks and liaise across a range of stakeholders
  • Demonstrated ability or the ability to develop knowledge of Australian and Tongan government agencies and protocols
  • Experience organising and planning events and functions
  • Strong computer skills and previous experience using the Microsoft Office suite of applications and electronic data management systems
  • The ability to obtain and maintain an unrestricted driver licence (to operate a motor vehicle in Tonga) is required
  • After hours attendance may be required

Selection criteria:

  1. Extensive experience in an Executive Support role, with relevant qualifications and/or highly developed administrative, organisational and support skills.
  2. High level interpersonal skills and demonstrated ability to liaise effectively with government organisations, foreign missions and private sector organisations.
  3. Excellent oral and written communication skills in English and Tongan.
  4. Knowledge of Tongan politics and society and knowledge of protocol issues such as titles, hierarchy, etiquette and culture in an Australian/Tongan context. Ability to undertake research and anticipate the complex needs of diplomatic functions and act as an advisor to the High Commissioner and other colleagues.
  5. Experience of successful delivery of high profile events; exceptional attention to detail and great project management skills. 
  6. Proficient in computer software applications including Microsoft Office Suite, Outlook and electronic records management.

__________________________________________________________________________________________

 

                                                              HOM Driver/Admin Assistant

About the role:

Under the supervision of the Corporate Services Manager, perform the full range of driver, delivery, property and administration functions in accordance with Australian Government legislation and guidelines, including:

To discuss any aspects of the role, you can contact [email protected]

Terms of employment:

The terms of employment will be in accordance with the Nuku’alofa – Locally Engaged Staff Terms and Conditions of Employment.  Employment will be offered on a permanent (on-going) contract basis at the LE2 broadband level with an annual salary range between TOP16,317 and TOP19,076 depending on experience.  Continued employment is subject to a successful completion of a six-month probation period.

The Australian High Commission in Nuku’alofa offers a package that includes recreation and personal carer’s days, medical benefits, and superannuation contributions.

The Australian High Commission in Nuku’alofa will not be responsible for any costs incurred if applying for a Tongan visa, relocation costs, nor the return of the officer and family to their country of origin at the end of the contract.

How to apply:

A full copy of the Duty Statement and Requirements may be downloaded from our website www.tonga.embassy.gov.au; from our Facebook page, through email by contacting the Australian High Commission via email – [email protected] or collected from the Australian High Commission reception.

Closing date for receipt of applications is 4.00 pm on Tuesday 5 March 2024. Applications should include

  • A covering letter (maximum one page);
  • A curriculum vitae (maximum three pages) which includes details of two referees, one of whom should be a current or recent manager; and
  • A written response addressing the qualifications and experience criteria (maximum 400 words)

Please submit your application either by email to [email protected] or in a hard copy addressed to HR Personnel – Job Vacancy and dropped off at the Australian High Commission in Nuku’alofa.

 Late or incomplete applications will not be taken into consideration.  We thank all applicants for their interest, however, only those selected for an interview will be contacted.

LES Position Description

AGENCY

Department of Foreign Affairs and Trade

POSITION NUMBER

10706

POSITION TITLE

HOM Driver/Admin Assistant

CLASSIFICATION

LE2

SECTION

Corporate

REPORTS TO (TITLE)

Corporate Services Manager

About The Department of Foreign Affairs and Trade (Amend for each agency)

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally.  This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.  The department provides foreign, trade and development policy advice to the Australian Government.  DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

About the position

Under the supervision of the Senior Administrative Officer (SAO), perform the full range of driver, delivery and property functions in accordance with Australian Government legislation and guidelines, including:

Key responsibilities of the position include but are not limited to:

Official Vehicles:

  • Provide driving services for HOM and official visitors as required.
  • Manage DFAT vehicles including refuelling, cleaning, servicing, routine maintenance, and registration.
  • Compile running sheets for all vehicles and present to SAO monthly.
  • Managing despatch and receipt of mail and freight, including the diplomatic bag and the clearance of incoming shipments
  • Maintaining the High Commission cars and boat, including refilling petrol, cleaning and arranging servicing/repairs as necessary
  • Hand delivering cheques/invitations etc as required.
  • Arranging Diplomatic plates and driver’s licenses
  • Calculating private use of official vehicles
  • Refuel generators at Chancery, HOM Residence and Avele Compound as required.
  • Supervising tradesmen as required, at residential compounds and Chancery to ensure work is completed to an acceptable standard.
  • Act as flag marshal.
  • Other duties as required.

Required Qualifications/Experience/Knowledge/Skills -amend to suit the position as necessary

  • Experience and appropriate skills in driving VIP passengers to various functions and visits.
  • Clean drivers Licence.
  • Provided clean Tongan Police Check.
  • Excellent communication skills and ability to work as part of a small team and under limited supervision.
  • Good English ability – written and spoken.
  • Ability to use IT systems and software packages effectively.