Australian High Commission
Kingdom of Tonga

Jobs Available

 

               AUSTRALIAN HIGH COMMISSION – NUKU’ALOFA

 

Executive Assistant to the High Commissioner / Local Area Network Administrator (LANA)

 

The Australian High Commission in Nuku’alofa invites applications for the position of Executive Assistant to the High Commissioner / Local Area Network Administrator (LANA).

The terms of employment will be in accordance with the Nuku’alofa - Based Terms and Conditions of Employment.  Employment will be offered on a permanent (On-going) Contract basis, for an initial period of two years, at the LE3 broadband level with an annual commencement salary of TOP21,679 – TOP25,362.   Continued employment is subject to successful completion of a three-month probation period.

The Australian High Commission in Nuku’alofa offers a package that includes recreation and personal carer’s leave, medical benefits, and superannuation contributions.

The Australian High Commission in Nuku’alofa will not be responsible for any costs incurred if applying for a Tongan visa, relocation costs, nor the return of the officer and family to their country of origin at the end of the contract.

For a full copy of the Duty Statement and Selection Criteria please contact the Australian High Commission via email – [email protected]; download from our website www.tonga.embassy.gov.au; from our Facebook page, or collect from the Australian High Commission reception.

Closing date for receipt of applications is 4pm on Thursday 22 April. Late applications will not be accepted

Applications should include

  • A covering letter (maximum one page);
  • A curriculum vitae (maximum three pages) which includes details of two referees, one of whom should be a current or recent manager; and
  • A written response against each of the selection criteria outlining your qualifications and experience.

Late or incomplete applications will not be taken into consideration. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Agency

Department of Foreign Affairs and Trade

Position Number

20327

Title

Executive Support/Local Area Network Administrator (LANA) Assistant

Classification

LE3

Section

Administration

Reports to (title)

Senior Administrative Officer (SAO)

 

 

 

 

 

About the Department of Foreign Affairs and Trade (DFAT)

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

About the position

The occupant of the position provides high level support to the High Commissioner and runs the High Commissioner’s Office.  This includes managing the High Commissioner’s schedule, assisting with event planning and coordination and managing the High Commissioner’s travel and representation expenses.  Under direction, the Executive Support/LANA Assistant is responsible for providing administrative support to the High Commissioner, coordinating travel arrangements for DFAT staff, undertaking financial delegations and maintaining IT systems and equipment.

The key responsibilities of the position include, but are not limited to:

  • Provide executive support to the High Commissioner.  Includes, coordinating meetings, managing schedules, organising travel and acquittals, and maintain the contacts database.
  • Provide general administrative support, includes assisting with the preparation of official functions, participate in asset stocktakes, and back-up the High Commissioner’s driver. and
  • Assist with the provision of consular services, includes acting as back-up consular and passport officer.
  • Provide financial services support to the Accounts Manager, perform monthly bank reconciliations and Cashier services as well as other financial duties when required
  • Coordinate travel bookings and prepare movement requisitions
  • Provide first-level ICT and troubleshooting support to all staff
  • Maintain IT equipment, configure new laptops, test radio and satellite phone systems and create new user profiles
  • Manage and maintain the High Commission’s unclassified IT and communications network
  • Manage and maintain the electronic records management system
  • Conduct annual stocktakes of ICT assets

     

                 Qualifications/Experience/Selection Criteria

  • Qualifications and/or demonstrated experience working in an international office environment
  • High level written and oral communication skills in both English and Tongan
  • Strong organisational skills, including the ability to handle and prioritise multiple tasks whilst maintaining attention to detail
  • Strong ICT and computer literacy skills including Microsoft Office, databases and record management systems
  • Administrative experience and strong customer service skills
  • Excellent time management skills
  • Ability to develop positive and cooperative relationships with all stakeholders, and an ability to work effectively in a small team
  • Possession of a valid driver’s licence and a clean driving record